Accountant
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Accountant.

A/R, Payments, Vendor Bills & QuickBooks Exports

Dashboard

Real-time snapshot of receivables, payments, and bills
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W
Work Orders
Ready to Invoice + Awaiting Payment - billing pipeline
I
Invoices
Create, send, track customer invoices
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Payments & Payouts
Stripe reconciliation and payouts
P
Purchase Orders
Review & create POs - what vendors billed us
A
A/R Aging
See who owes what, bucketed by age
Q
QuickBooks Export
Download CSVs to import into QB

Work Orders - Billing Pipeline

In Progress
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on the floor
In QC Review
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QC Review / RTS, awaiting QC release
Ready to Invoice
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QC released, not invoiced
Awaiting Payment
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Paid (last 30d)
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closed + paid
Total Open Revenue
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Ready to Invoice + Awaiting Payment · invoice total, or hours × WO labor rate where not invoiced
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Days in stage
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Customer Invoices

Create, send, track customer invoices
Total
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invoices on file
Outstanding
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Paid
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invoices marked paid
Revenue
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from paid invoices
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Payments & Reconciliation

Stripe charges, payouts, and fees with payout reconciliation.
Gross (30d)
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before fees
Fees (30d)
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stripe processing
Net (30d)
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deposited to bank
To Reconcile
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payouts unchecked
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Purchase Orders

Purchase orders and their vendor bills.
Open full PO screen →
Total
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POs on file
Open
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Draft
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not yet sent
Committed
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total $ across POs
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Vendor Bills (AP)

Match PO, receiving, and vendor invoice. Approve, then sync the QBO Bill. Payments and bank rec stay in QBO.
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Received POs Missing a Vendor Bill

POs with received goods but no vendor bill entered yet. Voided/replaced and un-received POs are excluded. Creating a bill draft does NOT approve or sync to QBO.
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A/R Aging

Unpaid invoices grouped by days outstanding
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QuickBooks CSV Export

Download filtered CSVs for QuickBooks Online import

Pick the data type and a date range, then download. Each CSV matches a QuickBooks Online import template: Invoices → Sales > Import Invoices; Payments → reconcile against the Undeposited Funds account; Bills → Expenses > Enter Bills.

QuickBooks Connection

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QBO Setup

One-time setup before invoices sync. Owner / accounting only.
✓
Quick Setup: QBO Go-Live Checklist
Step-by-step Big Sky QBO setup for the mirror pilot, with links to each page
G
GL Code / Invoice Mapping
Map invoice GL codes to QuickBooks items & income accounts
C
Customer QBO Sync
Match, link, import & create customers in QuickBooks
V
Vendor QBO Sync
Match, link & create vendors in QuickBooks (required before PO push)
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Gross Margin Report
Revenue, COGS & gross profit per invoice/WO (internal job cost)
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Customer Revenue & Profitability
Revenue, recorded cost, gross profit & weighted margin by customer / aircraft / WO / location
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Cost QA / Cleanup
Find & fix missing or ambiguous cost sources before trusting margin
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Parts Cost Integrity
Verify parts COGS at the source; backfill missing invoice cost basis
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Labor Integrity
Timeclock → actual labor → COGS & variance; burdened cost rates
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Vendor Cost Integrity
Attribute outside-service / freight / travel / consumable cost to jobs
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Payroll & Payables
Employee payroll batches (ADP export) + contractor payables

Auto‑Sync Triggers All default OFF. Manual push always works.

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Exception Queue

Failed, needs‑review, and changed‑after‑sync items across invoices, vendors, POs, and inventory.
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Sync Attempt Failures

Individual failed QuickBooks push attempts (qbo_sync_log), with the record, error, and what to do next.
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Stripe Webhook Failures

Stripe events this system accepted but could not finish — a customer may have been charged with nothing recorded here. Retry re-fetches the event from Stripe and replays it through the same checks a live delivery gets.
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Missing Stripe fees

Stripe reports a card’s processing fee after the charge, on charge.updated. A payment still without one has an unknown net and no fee entry in QuickBooks. This asks Stripe for the fee directly; a charge Stripe has no balance transaction for keeps an unknown fee rather than a guessed one.
Runs automatically every 30 minutes. Use the button to run it now.

Alerting

Who gets told when a money queue needs attention. The monitor checks the queues above, overpayments and the QuickBooks connection every few minutes and emails / posts to the configured channel.
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Accounting treatments

How invoice card refunds (decision A-7) and disputes (decision A-8) are booked in QuickBooks. Until a treatment is recorded from the approved decision, nothing of that kind posts. It is recorded by Owner/Accounting through PUT /api/qbo/accounting-treatments/:kind.
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Month‑End Reconciliation

JMGMT operational totals to compare against QBO balances.
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Work in Process (WIP)

Open work orders with accumulated labor + parts at cost (run on 12/31 for year‑end).
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Inventory Valuation

Current value of every stocked part at its unit cost. Preview it, download it, or post it to QuickBooks. Pick the month or quarter you are closing; the entry is dated to that period end. The valuation is always today's stock, so run it on the last day of the period.

Monthly Cost of Goods Sold

Parts cost for a closed month, one line per work order and dated to the period end, so cost lands in the same month as the revenue it belongs to.

Manual Actions